An AI voice agent found 30 hot leads
among 130 new ones

When a new lead comes in, from the practice's ads, a funnel page or a website form, an AI voice agent calls them as the practice's own assistant and answers their questions. If they're ready, it books the appointment on the call, confirming the day and time with them. If something is urgent, or the caller asks for a person, it transfers the call straight to the front desk.

Hot leads get lost in the pile

Most new leads aren't ready to book on the first call, whether they came from an ad, a funnel or a form. Calling every one of them takes hours the front desk doesn't have, and the few who are ready end up waiting in the same queue as everyone else.

An AI that makes the first call, every time

1. 01AI call

   New leads from ads, funnels or forms get a call from an AI voice agent, as the practice's own assistant.

   Vapi voice AI
2. 02Qualify

   The AI answers their questions and tags anyone showing real interest as a hot lead.

   Vapi + GoHighLevel
3. 03Book or transfer

   If they're ready, it books the visit on the call, confirming the day and time. If it's urgent or they ask for a person, it transfers them to the front desk.

   Vapi voice AI
4. 04Call me later

   If now's a bad time, it sets a callback for later that day or in a few days, and calls back then.

   GoHighLevel workflows

30 hot leads found, 10 handed over live

From July to September, 130 new leads came in through the practice's ads, funnels and forms. The AI voice agent flagged 30 of them as hot leads and transferred 10 calls straight to the front desk. Of those 10 callers, 3 were hot leads, 6 asked to be called back later and 1 was cold. None of the 130 opted out.

Screenshot from the live system. No patient details are shown.